WELLINGTON EXHIBITOR INFORMATION

Please look through the tabs below, this will have all the exhibitor information that you require – suppliers, marketing and everything else.

There are 2 compulsory forms to fill out (right hand side tabs below)
– Wellington Go Green Expo – Compulsory Order Form – CLOSED
Wellington Go Green Name Badges

Please note our only official show contractors are Print Warehouse (all printing needs) and Exhibition Hire / Displayworks (furniture, shelving etc)
Everything else can be ordered direct through us.

 

Event Information

Where: TSB Arena, Queens Wharf, Wellington
Show Dates: Saturday 11th & Sunday 12th November
Show Hours: 10am – 5pm Sat & Sun

Exhibitor Check in:

Friday 10th November from 1:00pm – 8.00pm: you must check in prior to entering venue, please head to the MAIN entrance of the venue.
If you fail to check in first you will not be allowed access to unload.

Pack in Health & Safety
A health & safety checklist will need to be signed & you will be issued with wrist bands for pack in crew + staff passes for the weekend – wrist bands must be worn during pack in only
Pack in & Pack Out =  Only closed toed shoes on site – no open toe shoes, No kids U16 on site  
All exhibitors MUST have High Vis vests or purchase one on entry for $15.00
All exhibitors should have liability insurance and all electrical items tagged and tested (anything that plugs in) – we provide this service onsite, $8 per item and the tag lasts for a year (you don’t need them re tagged until they expire etc).

ALL exhibitors are required to wear high viz when packing in and packing out – we suggest buying your own high viz vest, otherwise we will have them for SALE not for LOAN for $15 each.

Aisles (as per our venue H & S policy):The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

Pack in:
Friday 10th November from 1:00pm – 8:00pm (no access earlier sorry)
(all exhibitors can have entry again from 8:00am Saturday )

Please see the deliveries information under compulsory documents for the specifics on this including collection

Pack-out:
Sunday 12th November 5:00pm – 8:00pm

Note: your stand must be packed out Sunday night as the venue will be cleared, you can leave items for shipping on Monday morning before 10:00am, as long as they are packed ready for shipping and left at the rear of the hall

Parking: You need to please order passes through us for the parking building.
The parking pass covers just Saturday and Sunday, (expo days)

Those in RED are compulsory please note the cut off dates below

Stand Order Form: CLOSED
Your stand comes as a standard shell scheme with black velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.You must order all the following (add on) if you require these on your stand:
– Eftpos
– Fridges
– Lighting
– Power
– Tables
for specs on tables and fridges please see the preferred suppliers and utilities sectionThese items can all be ordered direct through us

  Name Badges: CLOSED

No charge, these are for Exhibitors only

Personalised Name Badges, with your company and staff name
or
Generic Name Badges with your company name and “Team Member”

See Tab above to the right

OTHER FORMS & DOCUMENTS:

Pack in location – where do you go to check in?  
Check in Friday 10th November from 1:00pm – you must check in prior to entering venue, please head to the MAIN entrance of the venue.
If you fail to check in first you will not be allowed access to unload.
See the location here
Delivery Form: 

PALLETS MUST BE DELIVERED THURSDAY 9th November.
Other Deliveries can be made to the expo venue on Thursday 9th or Friday 10th November.
Anything delivered outside these days will not be accepted by the venue and will be returned to sender.

Download Delivery Form

Preferred Suppliers & Utilities

Please note only Displayworks / Exhibition Hire and the Print Warehouse should contact you direct, all other suppliers or contractors are spam.

Most of everything can be added on through the Stand Orders Form which is in the tab section above.

  Car Parking: We have organised special weekend parking passes off Wilson’s Parking.

We are providing one park per exhibitor at our cost, and you can buy a second passes off us for $20.
The parking pass covers just Saturday and Sunday, (expo days)

Cut Off to order is 30th October. (we have to pre order in bulk, so no last minute orders)

   

Deliveries: – MUST use the delivery form  (click here)

PALLETS MUST BE DELIVERED THURSDAY 9th November
Other Deliveries can be made to the expo venue on Thursday 9th or Friday 10th November.
Anything delivered outside these days will not be accepted by the venue and will be returned to sender.

You must ATTACH the Go Green Expo delivery form to the deliveries. The organisers accept no responsibility for the correct handling or storage of your goods.

Freight:

We suggest using Castle Parcels or Freight Lines

Please make sure you use the delivery form on ALL Freight

Storage:

DRY: There is room for dry pallet, box and stock storage at the rear internal loading dock of the venue.

COLD: There is a walk in chiller in the kitchen that can be used during the show duration, but must be emptied by Monday morning 10am.
You must keep this area clean and tidy.

  Eftpos: – order direct through us on the stand order form 

We can arrange a unit for you for $130 + GST per machine

No extra transaction charges, or merchant number required
credit cards are not accepted

WIFI or internet is NOT required to run the eftpos

Fridges: – order direct through us on the stand order form 

We can arrange a number of options delivered to your stand

  • Single Glass Door – $160
  • Double Glass Door – $240
  • Freezers & other items – on request

View the options – click here

no delivery or collection charges on fridges ordered through us, this is all inclusive in the price

Hotels / Accommodation:

We recommend using Wotif or Air bnb accommodation websites.

The TSB Arena is located in the CBD.
There are accommodation options close by, and public transport routes accessing the venue.

Car Hire – About NZ Rental Cars is a good option – www.rentalcar.co.nz

Internet: – Basic Internet is Free

Wireless Internet – Complimentary WiFi is available within the venue, accessed by a ‘click to agree’ pop-up window in your browser.

If you require premium high speed internet, wireless or cabled please let us know.

  Official Photographer:

Brady Dyer will be present at the event Saturday or Sunday only.
He will be photographing hopefully all exhibitors, as well as static stands and of course action shots.

All photography will be made available for you to use after the expo.

*Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.

  Power & Lighting: – order direct through us on the stand order form 

  • $40 for a 4 point multi box, 10amp maximum power draw
  • $20 per spot light

Tag & Test can be done onsite $8 per item, please see the electrician on site or tag and test set up (this does not need to be pre booked)

 

  Printing:

We can assist with your printing needs through our print partner. Please contact Damien to arrange a quote – damien@printwarehouse.co.nz

Indicative Poster or Coreflute Pricing – delivered to your stand.
A0 Poster – 84cm * 119cm (200gsm full colour) = $24
A1 Poster – 59cm * 84cm (200gsm, full colour) = $20

A0 Coreflute – 84cm * 119cm (rigid board, full colour) = $35
A1 Coreflute – 59cm * 84cm (rigid board, full colour) = $25

Pull Up Banners – 2010mm x 850mm from $169

Banners (PVC) – $35 per m
eg: 2.0m x 1.0m banner = $70.00

We can arrange full wall prints, high gloss wall posters, flags or even fabric walls.
Other poster options, banner printing and similar options are available – we can print almost anything.

*Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)

  Stand Furniture & Stand Build (excluding tables)

Display Works / Exhibition Hire
Nicole – wgtn@displayworks.co.nz
DDI: +64 4 568 3992
Furniture Brochure click here

To order contact Nicole direct.

  Tables:order direct through us on the stand orders form 

1.0m / 1.2m = $25
1.8m = $20
2.4m = $25
black cloths = $15

Specs and examples click here

Public Liability Insurance:

As part of exhibiting at the Go Green Expo, Public Liability Insurance is a requirement.

Below is a list of Insurance Brokers who have advised us they can offer a one off policy for you, or a multi show policy, or even an annual policy.

If you are doing more than one show (even other expos not just with us) , please ask them about a multi show or annual policy this might be a cheaper option – where they can bundle this together. 

Cover of $1 million should be sufficient.

Rothbury Insurance
Wayne Walker
04 9034572 ext 4510
021 724624
Wayne.Walker@rothbury.co.nz 

Aon Insurance
Brian Gilmour
brian.gilmour1@aon.com
04 819 4008
027 452 1493

PIC Insurance Brokers Ltd 
Nicky Hawker
09 274 5751
nicky@pic.co.nz

Marketing Tools & Options

We have a number of options for exhibitors to be involved through extra marketing and promotional activities.
The aim is to give you added exposure at as minimal cost as possible.

Graphics for use on social media – bottom of the page
Electronic Ticket give aways – learn more below

  • *NEW* Showcase / Product Promo
  • Goodie Bags
  • Show Prize
  • Show Program

Below is more information on each opportunity- if you have any questions please email office@gogreenexpo.co.nz


*NEW* Product Showcase

Click to enlarge This will be located at the entry, where ALL attendees will pass on entering and exiting the expo.
A great way to showcase new products or popular products and entice visitors to your stand.(Visitors have often asked about what new and exciting products are at the show, so hence this showcase introduction)Each product showcase slot is 450mm high x  480mm wide x  470mm deep or you can book a double slot that is 960mm wide
Costs are as follows:
–   Single Space $75.00
–   Double Space  $140.00An example of how the showcases look can be seen in the image
There is clear perspex at the front, so visitors can see through (but not touch), and white backing on the rear so products stand out
All products will have the exhibitor name and stand location printed on a tag.

 


Goodie Bags

Goodie Bags are a popular item at our shows, and we always sell out of all bags!
We charge consumers $10 to purchase the bag that includes all the goodies.
(the goodie bag charge covers our cost to set up and offer a free cash out , ATM, to consumers)

There are no costs for exhibitors to be part of this goodie bag, all we require is the following

  • Send us the information on the product, sample or similar you wish to include
  • A requirement is there must be a tangible “goodie” not just a voucher or piece of paper
  • A minimum of 300 “goodies” is required with those unused able to be returned

Yes you can have a tangible good attached to a business card or flyer for your business… we just want consumers to buy a bag containing actual products not just paper and vouchers.


Show Prize

We run our own in house show prize via a computer data entry system running at the expo.
This captures consumer demographics, areas of interest, contact details and more.

Entrants normally total around 1500 unique entries (non family / couples).

Products & Companies are displayed via large glass showcases at the point of entry, and follow up promotional emails with links and product information.

The main advantage of the show prize is the information collected which you may have access to for your own company use* this will depend on the level of prize offered.

  • roughly $200 or greater value prize = general marketing + copy of the database as mentioned above (consumer demographics, contact emails etc for your marketing use)
  • less than $200 prize value = general marketing and display of the prizes

Show Program

Full colour, A4 large show program that is provided to all visitors on entry.
There are options to advertise in the show program with a display advert to get your company or brand in front of the consumers especially post show – options are

1/4 PG A4 ,  Portrait – $150          (148.5mm x 105mm)
1/3 PG A4 ,  Landscape – $190         (99mm x 210mm)
1/2 PG A4 ,  Landscape- $260     (210mm x 148.5mm)
1/2 PG A4 ,  Portrait – $260             (297mm x 105mm)

4500 show programs are printed in full A4 size pages (tri fold all A4 sized pages)

There are limited advert opportunities on a first in first served basis.


Free Ticket Giveaways

We are happy to offer complimentary electronic tickets for social media (twitter, Facebook, newsletter) giveaways, and you can send these direct to the winners.
These are limited to 8 tickets per exhibitor (on top of the physical tickets you were sent)

Example might be “ Tag a friend who you want to take to the expo and go in the draw to win one double pass, we have 4 to give away.”

To access the tickets you need to go to this link
   Ticketing Site
• Select the green tickets button
• Enter the promotional code (on the ticket part, top right in blue)
• Promotional code = exhibitor
• A new ticket opens at the top which is complimentary (exhibitor comp ticket)

Enter the TICKET RECIPIENT’S Details in the your details section (so not your details)
◦ First Name
◦ Last Name
◦ Email
◦ and YOUR Company Name

4 Step walk through – click here 


Social Media Graphics

These graphics are suitable for the Web, Facebook / Instagram or Similar
To enlarge the graphic please click the thumbnail

Posters: You can click the poster file to download printable posters or contact Damien to have some sent out.

 
.
     
 
WGTN Poster – LIGHT Green
Click for poster file
WGTN Poster – DARK Green
Click for poster file
 White Logo option 1
– Go Green
 2nd option white logo
– Go Green
   
.

 

Stand Set Up Specs

If you have a triangle – this is an example of the use of space – click here

WALLS:
All stands are built with 2.3m high panels (do not construct your display higher than 2.3m).
Walls are 45mm thick, and for those wishing to hang a heavy amount of weight or anything out of the ordinary please contact Nicole –  wgtn@displayworks.co.nz

Panels are coloured charcoal / black. If you wish to change the colour of your stand; grey, blue, green and red coloured panels can be ordered at an extra cost from Displayworks.


Fixing to your stand’s walls:

You can use:
–           Velcro dots (hook side) we recommend industrial velcro such as www.zelfast.co.nz
–           Pins (must be removed after)
–           Staples (MUST be removed after)

Do NOT use
–           Tape, blue tack etc
–           Nails, tacks, screws (unless you talk with Nicole first –wgtn@displayworks.co.nz )

If you have something heavy to hang and want to know the best way to do this, contact Nicole.
Any damages to walls, flooring or similar will be billed to the exhibitor


STAND SET UP / INCLUSIONS:
The stand will look similar to the picture above, depending on how many walls you have.
Your stand comes as a standard shell scheme with velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.

Please remember if you want to order the following to do so THROUGH US PRIOR to the show
–           Tables
–           Power
–           Lighting
–           Fridges
–           Eftpos

Any extra furniture can be ordered through Displayworks – they have a catalogue you can view – check it out here

Your products, furniture, signage and all display material must fit into your contracted stand space. Encroachment of displays into aisles is both a fire hazard and unfair to fellow exhibitors.

Important – Triangle stands must not encroach past the front of the stand into the aisles, make sure you have the correct table ordered for your set up, only a 1.2m will fit – see the spec sheet above.

Name Badges

Order your exhibitor badges online below – closed

These will be printed exactly as you type them below with the company name and exhibitors first name.

If you do not know who will be on your stand, we can make you generic passes or
 if you have volunteers? Best to use generic ones they can sub out with one another.
Generic Passes – these will have your company name and “Team Member” printed instead of a staff members name

Exhibitor passes are for exhibitors ONLY: please do not order exhibitor passes to “get free entry for people” you can request comp tickets from us instead (see the marketing tab)

Collection takes place at check in on Friday 10th November

 

Stand Orders & Marketing Form:

COMPULSORY FORM – CLOSED
Your stand comes as a standard shell scheme with black velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.
See the stand set up specs tab above

You must order all the following (add on) if you require these on your stand:
– Eftpos
– Fridges
– Lighting
– Power
– Tables
for specs on tables and fridges please see the preferred suppliers and utilities section

Below is a number of marketing options that you can get involved in through the expo, you can find out more about these options on the marketing tab

All extras are invoiced due 20th November.