EXHIBITOR HUB

Christchurch Go Green Expo 2018

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Event Information – Christchurch Go Green Expo 2018

Where: Wigram Air Force Museum
Show Dates: Saturday 11th & Sunday 12th August.
Show Hours: Saturday 10am – 5pm and Sunday 10am – 5pm

 

Exhibitor Check in and Pack in

Friday 10th August from 1:00pm – 8.00pm (no access earlier sorry)
(all exhibitors can have entry again from 7:30am Saturday )

Pack in Location: Head down Harvard Ave to Issit Lane to access the back of the venue and Check In + Pack In (click for map and instructions)

Pack in Health & Safety
– A health & safety checklist will need to be signed & you will be issued with wrist bands for pack in crew + staff passes for the weekend – wrist bands must be worn during pack in only
– Pack in & Pack Out =  Only closed toed shoes on site – no open toe shoes, No kids U16 on site  
– All exhibitors MUST have High Vis vests or purchase one on entry for $15.00
– All electrical items must be tagged and tested (anything that plugs in) – we provide this service onsite if you require.

ALL exhibitors are required to wear high viz when packing in and packing out – we suggest buying your own high viz vest, otherwise we will have them for SALE not for LOAN for $15 each.

Aisles (as per our venue H & S policy):The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

Deliveries

PALLETS MUST BE DELIVERED THURSDAY 9th August (9am – 4pm)

Other Deliveries can be made to the expo venue on Thursday 9th or Friday 10th August.
Anything delivered outside these days may not be accepted by the venue.
Deliveries MUST use the delivery form. Please attach to the delivery items.

download delivery form

Pack-out:

Sunday 12th August 5:00pm – 8:00pm

Note: your stand must be packed out Sunday night as the venue will be cleared, you can leave items for shipping on Monday morning before 10:00am, as long as they are packed ready for shipping and left at the rear of the hall

Weekend Parking: 

Please DO NOT park in the main Museum Car Park – this is for visitors…. “don’t be that person and take the piss and park there – leave it for the visitors”

Over the weekend YOU MUST park at the rear of the building. We have had an increase of around 25% on tickets – so we need as many parks available for the public.
Parking at the back of the venue down Issit Lane is Free (the pin code you need is 7673#

Stand Set Up Specs

If you have a triangle – this is an example of the use of space – click here

WALLS:

All stands are built with 2.3m high panels (do not construct your display higher than 2.3m).
Walls are 45mm thick, and for those wishing to hang a heavy amount of weight or anything out of the ordinary please contact Kelly – kelly@exhibitionhire.co.nz

Panels are coloured charcoal / black. If you wish to change the colour of your stand; white, grey, blue, green and red coloured panels can be ordered at an extra cost from Exhibition Hire.


Fixing to your stand’s walls:

You can use:
–           Velcro dots (hook side) we recommend industrial velcro such as www.zelfast.co.nz
–           Pins (must be removed after)
–           Staples (MUST be removed after)

Do NOT use
–           Tape, blue tack etc
–           Nails, tacks, screws (unless you talk with Kelly – kelly@exhibitionhire.co.nz )

If you have something heavy to hang and want to know the best way to do this, contact Julia.

Any damages to walls, flooring or similar will be billed to the exhibitor


STAND SET UP / INCLUSIONS:

The stand will look similar to the picture above, depending on how many walls you have.
Your stand comes as a standard shell scheme with velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.

Please remember if you want to order the following to do so THROUGH US PRIOR to the show
–   Eftpos
–   Internet
–   Fridges
–   Lighting
–   Power
–   Storage
–   Tables

Any other furniture can be ordered through Exhibiton Hire – they have a catalogue you can view – check it out here

Your products, furniture, signage and all display material must fit into your contracted stand space. Encroachment of displays into aisles is both a fire hazard and unfair to fellow exhibitors.

Important 

Triangle Stands – Triangle stands must not encroach past the front of the stand into the aisles, make sure you have the correct table ordered for your set up, only a 1.2m will fit – see the spec sheet.

Aisles (as per our venue H & S policy) –The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

Preferred Suppliers & Stand Extras

We do not sell your data or sell you visitor data so ANYONE contacting you about buying contact lists is a scammer

Please note only Exhibition Hire and the Print Warehouse should contact you direct, all other suppliers or contractors are spam.

Most of everything below can be added on through the Stand Extras Form which is in the tab section above.

 

Car Parking:

Weekend Parking for exhibitors is free.
The exact location will be advised on Friday, as this is weather dependant, and will either be around the rear of the building or on the field next to the venue.

Please DO NOT park in the main Museum Car Park – this is for visitors…. “don’t be that person and take the piss and park there – leave it for the visitors”

 

Deliveries:

PALLETS MUST BE DELIVERED THURSDAY 5th April (9am – 5pm)

Other Deliveries can be made to the expo venue on Thursday 9th or Friday 10th August.
Anything delivered outside these days may not be accepted by the venue.
Deliveries MUST use the delivery form.
Please attach to the delivery items.

Download Delivery Form
Freight:

We suggest using Castle Parcels for couriers, and for bulk freight Streamline or SuperFreight

Please make sure you use the on ALL Freight, then we can drop this at your stand, or store appropriately.

Storage:

DRY: There is limited storage room at the venue due to the Museum exhibits, so please make sure you only leave items in storage that are required for the expo and take everything else with you. Empty boxes and similar may be broken down thrown out as rubbish.

CHILLED: There is a small portable chiller available for hand stack items only. Those exhibitors wanting cold storage (for anything that needs to be stored chilled) need to select this option in the stand extras form – cost $40 for the expo.
There will be no cold full pallet storage unfortunately.

FREEZER: If you require frozen storage please talk to us.

order storage direct through us on the stand extras form 

 

Eftpos:

We can arrange a unit for you for $130 +GST per machine (delivered to your stand)

No extra transaction charges, or merchant number is required, credit cards are not accepted, due to legalities.
However if you have a paymark merchant number we can load this on the machine, so it will operate as your own, and accept credit cards etc…

WIFI or internet is NOT required to run the eftpos

order eftpos direct through us on the stand extras form 

Fridges and Chilled Display Units

We can arrange a number of options delivered to your stand

  • Single Glass Door – $165.00
  • Double Glass Door – $215.00
  • Freezer Glass Door – POA

View the options – click here

no delivery or collection charges on fridges ordered through us, this is all inclusive in the price

order fridges direct through us on the stand extras form

Hotels / Accommodation:

We recommend using Wotif or Airbnb accommodation websites. If you want an “Eco Experience, the Eco Villa www.ecovilla.co.nz – are offering 15% off with the promo code: GOGREEN”

Wigram Air Force Museum is located near several motels.
There are other accommodation options close by, and public transport routes accessing close to the venue.

Car Hire – About NZ Rental Cars is a good option – www.rentalcar.co.nz

Internet:

General Wifi is included at this venue.
Please log on to the VBase wifi or ask us for assistance.

 

Official Photographer:

Brady Dyer will be present at the event on Saturday only.
He will be photographing primarily action shots, and filming the event for a promotional video.
If you want a specific photo please feel free to ask him.

All photography will be made available for you to use after the expo.

*Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.

 

Power & Lighting:

  • $40 +GST for a 4 point multi box, 10amp maximum power
  • $20 +GST per spot light
  • Larger power options are also available, costs are based on the electrician charges to us.

order power and lighting direct through us on the stand extras form

Tag & Test can be done onsite, please see us during pack in or visit the tag and test desk (this does not need to be pre booked)
Items tagged and tested cost $8.00 and tags are valid for a year.

 

Printing:

We can assist with your printing needs through our print partner. Please contact Damien to arrange a quote – damien@printwarehouse.co.nz

Indicative ex GST Pricing – delivered to your stand.

A0 Poster – 84cm * 119cm (200gsm full colour) = $24
A1 Poster – 59cm * 84cm (200gsm, full colour) = $20

A0 Corflute – 84cm * 119cm (rigid board, full colour) = $30
A1 Corflute – 59cm * 84cm (rigid board, full colour) = $25
Any size Corflute can be printed at $30 per sqm

A0 Armaboard – 84cm * 119cm (rigid board, gloss finish, full colour) = $45
A1 Armaboard – 59cm * 84cm (rigid board, gloss finish, full colour) = $38
Any size Armaboard can be printed at $45 per sqm

Pull Up Banners – 2010mm x 850mm from $169

Banners (PVC) finished with eyelets – from $50 per sqm
eg: 2.0m x 1.0m banner = $100.00

or no eyelets from $35 per sqm
eg: 2.0m x 1.0m banner = $70.00

Material Banner Walls finished with velcro – from $75 per sqm
eg: 2.0m x 1.0m banner = $150.00

We can arrange full wall prints, high gloss wall posters, flags or even fabric walls.
Other poster options, banner printing and similar options are available – we can print almost anything.

*Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)

 

Stand Furniture & Stand Build (excluding tables)

Exhibition Hire
Kelly – kelly@exhibitionhire.co.nz
DDI: +64 21 824 917
Furniture Brochure click here

To order contact Kelly direct.
It is likely she will send you a brochure direct along with order form.

 

Tables:

1.2m Trestle = $25 +GST
1.8m trestle = $20 +GST
2.4m trestle = $25 +GST
black cloths = $15 +GST (1.2m cloth only $10)

Specs and examples click here

order tables direct through us on the stand extras form

Public Liability Insurance:

As part of exhibiting at the Go Green Expo, Public Liability Insurance is a requirement.

Below is a list of Insurance Brokers who have advised us they can offer a one off policy for you, or a multi show policy, or even an annual policy.

If you are doing more than one show (even other expos not just with us) , please ask them about a multi show or annual policy this might be a cheaper option – where they can bundle this together.

Cover of $1 million should be sufficient.

Rothbury Insurance
Wayne Walker
04 9034572 ext 4510
021 724624
Wayne.Walker@rothbury.co.nz 

Aon Insurance
Brian Gilmour
brian.gilmour1@aon.com
04 819 4008
027 452 1493

PIC Insurance Brokers Ltd
Nicky Hawker
09 274 5751
nicky@pic.co.nz

Please note none of these brokers are associated with Arada Promotions or Go Green Expo – all are independent

Marketing Tools & Options

We have a number of options for exhibitors to be involved through extra marketing and promotional activities.
The aim is to give you added exposure at as minimal cost as possible.

Marketing Tools

– Social Media Images
– Posters
– General Graphics
– Ticket examples
– Logos

Marketing Options available through Go Green Expo

  • Product Showcase
  • Goodie Bags
  • Show Prize
  • Show Program
  • Electronic Ticket give aways

Below is more information on each opportunity- if you have any questions please email damien@gogreenexpo.co.nz



Product Showcase *NEW Feature*

This will be located at the entry, where ALL attendees will pass on entering and exiting the expo.
A great way to showcase new products or popular products and entice visitors to your stand.(Visitors have often asked about what new and exciting products are at the show, so hence this showcase introduction)

Each product showcase slot is roughly 400mm high x  450mm wide x  400mm deep or you can book a double slot that is 900mm wide

Costs are as follows:
–   Single Space $45.00
–   Double Space  $80.00

During pack in you would provide us with a display set that we can showcase for the duration of the weekend and then return on Sunday.
An example of how the showcases look can be seen in the image, there are normally 2 – 3 units.

There is clear perspex at the front, so visitors can see through (but not touch), and white backing on the rear so products stand out
All products will have the exhibitor name and stand location printed on a tag.

Bonus Extra: Post Expo we will run a Facebook post about your showcase product to our 13,000 + followers.

order product showcase inclusion through the stand extras form


Goodie Bags

Goodie Bags are a popular item at our shows, and we always sell out of all bags!
We charge consumers $10 to purchase the bag that includes all the goodies.
(the goodie bag charge covers our cost to set up and offer a free cash out ATM, to consumers)There are no costs for exhibitors to be part of this goodie bag, all we require is the following

  • Send us the information on the product, sample or similar you wish to include
  • A requirement is there must be a tangible “goodie” not just a voucher or piece of paper
  • A minimum of 350 “goodies” is required with those unused able to be returned

Yes you can have a tangible good attached to a business card or flyer for your business… we just want consumers to buy a bag containing actual products not just paper and vouchers.

add on the goodie bag inclusion through the stand extras form

 


Show Prize

We run our own in house show prize via a computer data entry system running at the expo.
This captures consumer demographics, areas of interest, contact details and more.

Entrants normally total around 1500+ unique entries (non family / couples).Products & Companies are displayed via large glass showcases at the point of entry, and follow up promotional emails with links and product information.The main advantage of the show prize is the information collected which you may have access to for your own company use* this will depend on the level of prize offered.

  • A prize roughly $250 or greater in value = general marketing + copy of the database as mentioned above (consumer demographics, contact emails etc for your marketing use)
  • A prize less than $250 in value = general marketing and display of the prizes, no database info.

Those entrants wishing to partake in the show prize must agree to having their details forwarded on to participating exhibitors.

add on show prize inclusion through the stand extras form


Show Program

Full colour, A4 large show program that is provided to all visitors on entry.
There are options to advertise in the show program with a display advert to get your company or brand in front of the consumers especially post show – options are1/4 PG A4 ,  Portrait – $150          (148.5mm x 105mm)
1/3 PG A4 ,  Landscape – $190         (99mm x 210mm)
1/2 PG A4 ,  Landscape- $260     (210mm x 148.5mm)
1/2 PG A4 ,  Portrait – $260             (297mm x 105mm)6000 show programs are printed in full A4 size pages (tri fold all A4 sized pages)There are limited advert opportunities on a first in first served basis.

add on show program inclusion through the stand extras form


Free Ticket Giveaways

We are happy to offer complimentary electronic tickets for social media (twitter, Facebook, newsletter) giveaways, and you can send these direct to the winners.
These are limited to 8 tickets per exhibitor (on top of the physical tickets you were sent)

Example might be “ Tag a friend who you want to take to the expo and go in the draw to win one double pass, we have 4 to give away.”

To access the tickets you need to go to this link
   Ticketing Site
• Select the green tickets button
• Enter the promotional code (on the ticket part, top right in blue)
Promotional code = exhibitor
• A new ticket opens at the top which is complimentary (exhibitor comp ticket)

Enter the TICKET RECIPIENT’S Details in the your details section (so not your details)
◦ First Name
◦ Last Name
◦ Email
◦ and YOUR Company Name

4 Step walk through – click here 

Exhibitors do not need Free Tickets – you use NAME BADGES, see TAB above


Graphics

We have compiled the below
– Social Media Images
– Posters
– General Graphics
– Ticket examples
– Logos

 

Posters

A3 Poster Get Tickets Online

 

A3 Poster Get Tickets Here

Name Badges

Order your exhibitor badges online below – closed

These will be printed exactly as you type them on the form with the company name and exhibitors first name.

If you do not know who will be on your stand, we can make you generic passes or
 if you have volunteers, its best to use generic ones they can sub out with one another.
Generic Passes – these will have your company name and “Team Member” printed instead of a staff members name

Exhibitor passes are for exhibitors ONLY: please do not order exhibitor passes to “get free entry for people” you can request comp tickets from us instead (see the marketing tab)

Collection takes place at check in on Friday 10th August

 

 

Stand Extras and Marketing Options

COMPULSORY FORM – closed
please see above “Your Stand Info” Tab for your final stand extras

.

Your stand comes as a standard shell scheme with black velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.
See the stand set up specs tab above

You must order all the following (add on) if you require these on your stand:
– Eftpos
– Fridges
– Lighting
– Power
– Tables
for specs on tables and fridges please see the Stand Extras Information & Supplier Contacts TAB

Below on the form is a number of marketing options that you can get involved in through the expo, you can find out more about these options on the Marketing TAB

All extras are invoiced due 20th August.