Whether you are an experienced or first-time exhibitor, the Online Exhibitor Manual is intended to help make the exhibiting process simpler for you. The Online Exhibitor Manual provides all the information, resources, order forms and documents that you need to ensure you have a successful exhibition.
Where: Wigram Air force Museum
Show Dates: Saturday 12th & Sunday 13th August
Show Hours: 10am – 5pm Sat & Sun
Please note we are a Non Smoking event within the venues and entire airforce base, there are NO designated smoking areas.
Friday 11th August from 1:00pm – 8:00pm (no access earlier sorry)
(all exhibitors can have entry again from 8:00am Saturday )
Please see the deliveries information under compulsory documents for the specifics on this including collection
Exhibitor Check in:
Friday 11th August from 1:00pm – 6:30pm – you must check in prior to entering venue
please head to the REAR of the Venue, follow the map and signs
Pack in Health & Safety
A health & safety checklist will need to be signed + we will issue wrist bands for you and staff for pack in time.
No Kids U16, No Open Toe Shoes, Appropriate Footwear, Commonsense!
All exhibitors MUST have High Vis vests or purchase one on entry $15.00
All Electrical Items must be tagged and tested (anything that plugs in)
Sunday 13th August 5:00pm – 8:00pm
Note: your stand must be packed out Sunday night as the venue will be cleared, you can leave items for shipping on Monday morning before 10:00am, as long as they are packed ready for shipping and left at the rear of the hall
Parking: No Charge
Those in RED are compulsory please note the cut off dates below
||Stand Order Confirmation Form: Cut off date is 2nd August
Click here to do this now online
This form is for adding or changing stand orders for:
for specs on tables and fridges please see the preferred suppliers and utilities section
||Name Badges: Cut off date is 2nd August
Click here to order these online
No charge, these are for Exhibitors only
OTHER FORMS & DOCUMENTS:
||Pack in location – where do you go to check in?
Please HEAD PAST the Main Museum entry and look for the Exhibitor Parking / Pack in Signs
See the map here
PALLETS MUST BE DELIVERED THURSDAY 10th August.
Other Deliveries can be made to the expo venue on Thursday 10th or Friday 11th August.
Anything delivered outside these days will not be accepted by the venue and will be returned to sender.
Download Delivery Form
||Venue H & S
If you want to jump the queue at the check in, please pre read and fill in the venue H & S Documents here
Please read the “What you need to know”
Then the “House Rules” is the required document
Preferred Suppliers & Utilities
Please note only Displayworks / Exhibition Hire and the Print Warehouse should contact you direct, all other suppliers or contractors are spam.
Most of everything can be added on through the Stand Orders Confirmation which is in the compulsory document section above.
||Stand Furniture & Stand Build (excluding tables)
Display Works / Exhibition Hire
DDI:+64 3 338 4193
Furniture Brochure click here
To order contact Kelly direct.
||Tables: – order direct through the stand orders confirmation form (compulsory document section)
1.0m / 1.2m = $25
1.8m = $20
2.4m = $25
black cloths = $15
Specs and examples click here
||Power & Lighting: – order direct through the stand orders confirmation form (compulsory document section)
- $40 for a 4 point multi box
- $20 per spot light
Tag & Test can be done onsite $8 per item, please see the electrician (this does not need to be pre booked)
||Eftpos: – order direct through the stand orders confirmation form (compulsory document section)
We can arrange a unit for you for $130 + GST per machine
No extra transaction charges, or merchant number required
credit cards are not accepted
WIFI or internet is NOT required to run the eftpos
||Fridges: – order direct through the stand orders confirmation form (compulsory document section)
We can arrange a number of options delivered to your stand
- Single Glass Door – $150
- Double Glass Door – $210
- Freezers & other items – on request
View the options – click here
no delivery or collection charges on fridges ordered through us, this is all inclusive
||Internet: – Basic Internet is Free
This option is typically suitable for general internet browsing, tablets and smartphones. If you require more bandwidth for larger downloads, video streaming please look at a premium option.
If you require premium high speed internet, wireless or cabled please let us know.
||Car Parking: – there is no cost to park at the venue, or surrounding streets.
We would appreciate exhibitors leaving carparks outside the venue for the public and parking on the street or designated parking area.
||Hotels / Accommodation:
We recommend using Wotif or Air bnb accommodation websites.
The Airforce Museum is located @ 45 Harvard Ave, Wigram, Christchurch 8140
There are accomm options close by.
Car Hire – About NZ Rental Cars is a good option – www.rentalcar.co.nz
Brady Dyer will be present at the event Saturday only.
He will be photographing hopefully all exhibitors, as well as static stands and of course action shots.
All photography will be made available for you use after the expo.
*Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.
We can assist with your printing needs through our print partner. Please contact Damien to arrange a quote – damien@printwarehouse,co,nz
Indicative Poster or Coreflute Pricing – delivered to your stand.
A0 Poster – 84cm * 119cm (200gsm full colour) = $20
A1 Poster – 59cm * 84cm (200gsm, full colour) = $18
A0 Coreflute – 84cm * 119cm (rigid board, full colour) = $30
A1 Coreflute – 59cm * 84cm (rigid board, full colour) = $20
*Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)
We suggest using Castle Parcels or Super Freight
Please make sure you use the delivery form on ALL Freight
||Deliveries: – MUST use the delivery form (click here)
PALLETS MUST BE DELIVERED THURSDAY 10th August
Other Deliveries can be made to the expo venue on Thursday 10th August or Friday 11th August.
Anything delivered outside these days will not be accepted by the venue and will be returned to sender.
You must ATTACH the Go Green Expo delivery form to the deliveries. The organisers accept no responsibility for the correct handling or storage of your goods.
*the delivery form is located in the compulsory document section
There is limited storage – if you are planning on storing more than one pallet please let us know
Marketing Tools & Options
We have a number of options for exhibitors to be involved through extra marketing and promotional activities.
The aim is to give you added exposure at as minimal cost as possible.
Graphics for use on social media – bottom of the page
Electronic Ticket give aways – learn more below
- NEW Showcase / Product Promo
- Goodie Bags
- Show Prize
- Show Program
Below is more information on each opportunity- if you have any questions please email firstname.lastname@example.org
*NEW* Product Showcase
This will be located at the entry, where ALL attendees will pass on entering and exiting the expo.
A great way to showcase new products or popular products and entice visitors to your stand.
(Visitors have often asked about what new and exciting products are at the show, so hence this showcase introduction)
Each product showcase slot is 32cm high x 50cm wide or you can book a double slot that is 1m wide
Costs are as follows:
– Single Space (32cm High x 50cm Wide) $75.00
– Double Space (32cm High x 100cm (1m) Wide) $140.00
A render of how the showcases look can be seen in the image
There is clear perspex at the front, so visitors can see through (but not touch), and white backing on the rear so products stand out
All products will have the exhibitor name and stand location printed on a tag.
Goodie Bags are a popular item at our shows, and we always sell out of all bags!
We charge consumers $10 to purchase the bag that includes all the goodies.
(the goodie bag charge covers our cost to set up and offer a free cash out , ATM, to consumers)
There are no costs for exhibitors to be part of this goodie bag, all we require is the following
- Send us the information on the product, sample or similar you wish to include
- A requirement is there must be a tangible “goodie” not just a voucher or piece of paper
- A minimum of 300 “goodies” is required with those unused able to be returned
Yes you can have a tangible good attached to a business card or flyer for your business… we just want consumers to buy a bag containing actual products not just paper and vouchers.
We run our own in house show prize via a computer data entry system running at the expo.
This captures consumer demographics, areas of interest, contact details and more.
Entrants normally total around 1700 total, or 1500 unique entries (non family / couples).
Products & Companies are displayed via large glass showcases at the point of entry, and follow up promotional emails with links and product information.
The main advantage of the show prize is the information collected which you may have access to for your own company use* this will depend on the level of prize offered.
- roughly $200 or greater value prize = general marketing + copy of the database as mentioned above (consumer demographics, contact emails etc for your marketing use)
- less than $200 prize value = general marketing and display of the prizes
Full colour, A4 large show program that is provided to all visitors on entry.
There are options to advertise in the show program with a display advert to get your company or brand in front of the consumers especially post show – options are 1/4, 1/3, 1/2 or full page
5000 show programs are printed in full A4 size pages (tri fold all A4 sized pages)
There are limited advert opportunities on a first in first served basis.
Free Ticket Giveaways
We are happy to offer complimentary electronic tickets for social media (twitter, Facebook, newsletter) giveaways, and you can send these direct to the winners.
These are limited to 8 tickets per exhibitor (on top of the physical tickets you were sent)
Example might be “ Tag a friend who you want to take to the expo and go in the draw to win one double pass, we have 4 to give away.”
To access the tickets you need to go to this link
• Select the green tickets button
• Enter the promotional code (on the ticket part, top right in blue)
• Promotional code = exhibitor
• A new ticket opens at the top which is complimentary (exhibitor comp ticket)
◦ Enter the TICKET RECIPIENT’S
◦ First Name
◦ Last Name
◦ and YOUR Company Name
Social Media Graphics
These graphics are suitable for the Web, Facebook / Instagram or Similar
To enlarge the graphic please click the thumbnail
Posters: You can click the poster file to download printable posters or contact Damien to have some sent out.
|| White Logo option 1
– Go Green
| 2nd option white logo
– Go Green
Stand Set Up Specs
If you have a triangle – this is an example of the use of space – click here
All stands are built with 2.3m high panels (do not construct your display higher than 2.3m).
Panels are coloured charcoal. If you wish to change the colour of your stand; grey, blue, green and red coloured panels can be ordered at an extra cost from Displayworks.
Fixing to your stand’s walls:
You can use:
– Velcro dots (hook side) we recommend industrial velcro such as www.zelfast.co.nz
– Pins (must be removed after)
– Staples (MUST be removed after)
Do NOT use
– Tape, blue tack etc
– Nails, tacks, screws (unless you talk with Julia first – email@example.com )
If you have something heavy to hang and want to know the best way to do this, contact Damien.
Any damages to walls, flooring or similar will be billed to the exhibitor
STAND SET UP / INCLUSIONS:
The stand will look similar to the picture above, depending on how many walls you have.
Please remember if you want to order the following to do so THROUGH US PRIOR to the show
Any extra furniture can be ordered through Displayworks – they have a catalogue you can view – check it out here
Your products, furniture, signage and all display material must fit into your contracted stand space. Encroachment of displays into aisles is both a fire hazard and unfair to fellow exhibitors.
Important – Triangle stands must not encroach past the front of the stand into the aisles, make sure you have the correct table ordered for your set up, only a 1.2m will fit – see the spec sheet above.