AUCKLAND EXHIBITOR INFORMATION

Please look through the TABS below, this will have all the exhibitor information that you require – suppliers, marketing and everything else.

Please note our only official show contractors are Print Warehouse (all printing needs) and Exhibition Hire / Displayworks (furniture, shelving etc)
Everything else can be ordered direct through us.

Event Information

Where: ASB Showgrounds, Greenlane, Auckland
Show Dates: Saturday 7th & Sunday 8th April
Show Hours: Saturday 10am – 7pm and Sunday 10am – 5pm
Show Drinks: We will be putting on drinks from 5pm – 8pm Saturday

Exhibitor Check in:

Friday 6th April from 10:00am – 8.00pm: you must check in prior to entering venue, please head to the MAIN foyer of the venue.
If you fail to check in first you will not be allowed access around to the loading dock to unload.

Pack in Health & Safety
– A health & safety checklist will need to be signed & you will be issued with wrist bands for pack in crew + staff passes for the weekend – wrist bands must be worn during pack in only
– Pack in & Pack Out =  Only closed toed shoes on site – no open toe shoes, No kids U16 on site  
– All exhibitors MUST have High Vis vests or purchase one on entry for $15.00
– All exhibitors should have liability insurance and all electrical items tagged and tested (anything that plugs in) – ASB Showgrounds provide this service onsite if you require.

ALL exhibitors are required to wear high viz when packing in and packing out – we suggest buying your own high viz vest, otherwise we will have them for SALE not for LOAN for $15 each.

Aisles (as per our venue H & S policy):The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

Pack in:

Friday 6th April from 10:00am – 8.00pm (no access earlier sorry)
(all exhibitors can have entry again from 7:30am Saturday )

Please see the deliveries information under compulsory documents for the specifics on this including collection

Pack-out:

Sunday 8th April 5:00pm – 8:00pm

Note: your stand must be packed out Sunday night as the venue will be cleared, you can leave items for shipping on Monday morning before 10:00am, as long as they are packed ready for shipping and left at the rear of the hall

Parking: 

Parking during pack in on Friday will be free of charge at the ASB Showgrounds.
Parking over the show (Saturday & Sunday) is now on a user pays system at the Showgrounds, $5 first hour, $2 every extra hour, and capped at $19.00 www.asbshowgrounds.co.nz/services/ 

We have arranged a limited amount of Exhibitor Parking close to the venue. Exhibitors needing a parking pass will be issued with a maximum of one pass per stand (not per exhibitor sorry). This parking is paid for by us (complimentary to you), but is limited to about 150 cars total, on a first in first served basis each day.
Parking passes will be issued when you check in on Friday 6th April.

Those in RED are compulsory please note the cut off dates below

 
Delivery Form: 

PALLETS MUST BE DELIVERED THURSDAY 5th April (9am – 5pm)
Other Deliveries can be made to the expo venue on Thursday 5th or Friday 6th April .
Anything delivered outside these days will not be accepted by the venue and will be returned to sender.
Deliveries MUST use the delivery form. Please attach to the delivery items.

Download Delivery Form

Stand Set Up Specs

If you have a triangle – this is an example of the use of space – click here

WALLS:

All stands are built with 2.3m high panels (do not construct your display higher than 2.3m).
Walls are 45mm thick, and for those wishing to hang a heavy amount of weight or anything out of the ordinary please contact Julia – julia@exhibitionhire.co.nz

Panels are coloured charcoal / black. If you wish to change the colour of your stand; grey, blue, green and red coloured panels can be ordered at an extra cost from Exhibition Hire.


Fixing to your stand’s walls:

You can use:
–           Velcro dots (hook side) we recommend industrial velcro such as www.zelfast.co.nz
–           Pins (must be removed after)
–           Staples (MUST be removed after)

Do NOT use
–           Tape, blue tack etc
–           Nails, tacks, screws (unless you talk with Julia first julia@exhibitionhire.co.nz )

If you have something heavy to hang and want to know the best way to do this, contact Julia.

Any damages to walls, flooring or similar will be billed to the exhibitor


STAND SET UP / INCLUSIONS:

The stand will look similar to the picture above, depending on how many walls you have.
Your stand comes as a standard shell scheme with velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.

Please remember if you want to order the following to do so THROUGH US PRIOR to the show
–   Eftpos
–   Internet
–   Fridges
–   Lighting
–   Power
–   Storage
–   Tables

Any other furniture can be ordered through Exhibiton Hire – they have a catalogue you can view – check it out here

Your products, furniture, signage and all display material must fit into your contracted stand space. Encroachment of displays into aisles is both a fire hazard and unfair to fellow exhibitors.

Important 

Triangle Stands – Triangle stands must not encroach past the front of the stand into the aisles, make sure you have the correct table ordered for your set up, only a 1.2m will fit – see the spec sheet above.

Aisles (as per our venue H & S policy) –The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

Preferred Suppliers & Utilities

Please note only Displayworks / Exhibition Hire and the Print Warehouse should contact you direct, all other suppliers or contractors are spam.

Most of everything can be added on through the Stand Add On’s Form which is in the tab section above.

 
Car Parking:

Parking during pack in on Friday will be free of charge at the ASB Showgrounds.
Parking over the show (Saturday & Sunday) is now on a user pays system at the Showgrounds, $5 first hour, $2 every extra hour, and capped at $19.00

We have arranged a limited amount of Exhibitor Parking close to the venue. Exhibitors needing a parking pass will be issued with a maximum of one pass per stand (not per exhibitor sorry). This parking is paid for by us (complimentary to you), but is limited to about 150 cars total, on a first in first served basis each day.
Parking passes will be issued when you check in on Friday 6th April

 
Deliveries:

PALLETS MUST BE DELIVERED THURSDAY 5th April (9am – 5pm)
Other Deliveries can be made to the expo venue on Thursday 5th or Friday 6th April .
Anything delivered outside these days will not be accepted by the venue and will be returned to sender.
Deliveries MUST use the delivery form. Please attach to the delivery items.

Download Delivery Form
Freight:

We suggest using Castle Parcels for couriers, and for bulk freight Streamline or SuperFreight

Please make sure you use the on ALL Freight, then we can drop this at your stand, or store appropriately.

Storage:

DRY: There is limited room at the venue for any storage. Those exhibitors wanting bulk dry storage (for pallets, boxes, stock and similar) need to select this option in the stand add on’s form – cost $40 for the expo.

CHILLED: There are 2 chiller containers onsite set at 4 degrees. Those exhibitors wanting cold storage (for anything that needs to be stored chilled) need to select this option in the stand add on’s form – cost $40 for the expo.
You must keep this area clean and tidy.

FREEZER: We have a small chest freezer onsite. Those exhibitors wanting frozen storage (limited availability, first in first served) need to select this option in the stand add on’s form – cost $30 for the expo.

order storage direct through us on the stand add on’s form 

 
Eftpos:

We can arrange a unit for you for $130 +GST per machine (delivered to your stand)

No extra transaction charges, or merchant number is required, however if you have a paymark merchant number we can load this on
credit cards are not accepted, due to legalities

WIFI or internet is NOT required to run the eftpos

order eftpos direct through us on the stand add on’s form 

Fridges and Chilled Display Units / Catering Equipment:

We can arrange a number of options delivered to your stand

  • Single Glass Door – $150 +GST
  • Double Glass Door – $230 +GST
  • Counter Fridge (limited) – Small $105, Large $195
  • Freezer Glass Door – $245 +GST

View the options – click here

no delivery or collection charges on fridges ordered through us, this is all inclusive in the price

order fridges direct through us on the stand add on’s form

 

Other Chilled Display Units / Catering Equipment:

Corporate Rentals can also help with other chilled display options or any Catering Equipment (ovens, warmers etc)
This would need to be arranged directly and ordered through them, please see their information brochure here – download.
Contact them direct to arrange. showroom@corp-rentals.co.nz

Hotels / Accommodation:

We recommend using Wotif or Airbnb accommodation websites.

The ASB Showgrounds is located near several hotels.
There are other accommodation options close by, and public transport routes accessing close to the venue.

Car Hire – About NZ Rental Cars is a good option – www.rentalcar.co.nz

Internet:

Wireless Internet is managed by ADSEL at the Showgrounds. We have organised an exhibitor flat rate of $40 +GST per connection for the expo.

order internet direct through us on the stand add on’s form

 
Official Photographer:

Brady Dyer will be present at the event Sunday.
He will be photographing hopefully all exhibitors, but primarily action shots.

All photography will be made available for you to use after the expo.

*Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.

 
Power & Lighting:
  • $45 +GST for a 4 point multi box, 10amp maximum power
  • $20 +GST per spot light
  • Larger power options are also available, costs are based on the electrician charges to us.

order power and lighting direct through us on the stand add on’s form

Tag & Test can be done onsite, please see the Showgrounds team onsite or tag and test set up (this does not need to be pre booked)

 

 
Printing:

We can assist with your printing needs through our print partner. Please contact Damien to arrange a quote – damien@printwarehouse.co.nz

Indicative ex GST Pricing – delivered to your stand.

A0 Poster – 84cm * 119cm (200gsm full colour) = $24
A1 Poster – 59cm * 84cm (200gsm, full colour) = $20

A0 Corflute – 84cm * 119cm (rigid board, full colour) = $30
A1 Corflute – 59cm * 84cm (rigid board, full colour) = $25

Pull Up Banners – 2010mm x 850mm from $169

Banners (PVC) finished with eyelets – from $50 per m
eg: 2.0m x 1.0m banner = $100.00

or no eyelets from $35 per m
eg: 2.0m x 1.0m banner = $70.00

Material Banner Walls finished with velcro – from $80 per m
eg: 2.0m x 1.0m banner = $160.00

We can arrange full wall prints, high gloss wall posters, flags or even fabric walls.
Other poster options, banner printing and similar options are available – we can print almost anything.

*Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)

 
Stand Furniture & Stand Build (excluding tables)

Display Works / Exhibition Hire
Julia – julia@exhibitionhire.co.nz
DDI: +64 21 547 600
Furniture Brochure click here

To order contact Julia direct.
It is likely she will send you a brochure direct along with order form.

 

TV’s and other AV Equipment:
Corporate AV can look after you for most TV or Audio needs
please see their brochure here – download

Please book direct through Corporate AV, you can contact Laura Ramirez laura@corporateav.co.nz for more information.

 
Tables:

1.0m / 1.2m Trestle (limited availability) = $25 +GST
1.8m trestle = $20 +GST
2.4m trestle = $25 +GST
black cloths = $15 +GST

Specs and examples click here

order tables direct through us on the stand add on’s form

Public Liability Insurance:

As part of exhibiting at the Go Green Expo, Public Liability Insurance is a requirement.

Below is a list of Insurance Brokers who have advised us they can offer a one off policy for you, or a multi show policy, or even an annual policy.

If you are doing more than one show (even other expos not just with us) , please ask them about a multi show or annual policy this might be a cheaper option – where they can bundle this together. 

Cover of $1 million should be sufficient.

Rothbury Insurance
Wayne Walker
04 9034572 ext 4510
021 724624
Wayne.Walker@rothbury.co.nz 

Aon Insurance
Brian Gilmour
brian.gilmour1@aon.com
04 819 4008
027 452 1493

PIC Insurance Brokers Ltd 
Nicky Hawker
09 274 5751
nicky@pic.co.nz

Please note none of these brokers are associated with Arada Promotions or Go Green Expo – all are independent

Marketing Tools & Options

We have a number of options for exhibitors to be involved through extra marketing and promotional activities.
The aim is to give you added exposure at as minimal cost as possible.

Graphics for use – bottom of the page

Social Media
Posters
Email Signatures
Photos
General Graphics
Ticket examples
Web Banners
– Logos

  • *NEW* Showcase / Product Promo
  • Goodie Bags
  • Show Prize
  • Show Program
  • Electronic Ticket give aways

Below is more information on each opportunity- if you have any questions please email damien@gogreenexpo.co.nz



*NEW* Product Showcase

This will be located at the entry, where ALL attendees will pass on entering and exiting the expo.
A great way to showcase new products or popular products and entice visitors to your stand.(Visitors have often asked about what new and exciting products are at the show, so hence this showcase introduction)

Each product showcase slot is roughly 400mm high x  450mm wide x  400mm deep or you can book a double slot that is 900mm wide

Costs are as follows:
–   Single Space $75.00
–   Double Space  $140.00

During pack you would provide us with a display set that we can showcase for the duration of the weekend and then return on Sunday.
An example of how the showcases look can be seen in the image, there are normally 2 – 3 units.

There is clear perspex at the front, so visitors can see through (but not touch), and white backing on the rear so products stand out
All products will have the exhibitor name and stand location printed on a tag.

Bonus Extra: Post Expo we will run a Facebook post about your showcase product to our 12,920 followers.

order product showcase inclusion through the stand add on’s form


Goodie Bags

Goodie Bags are a popular item at our shows, and we always sell out of all bags!
We charge consumers $10 to purchase the bag that includes all the goodies.
(the goodie bag charge covers our cost to set up and offer a free cash out ATM, to consumers)There are no costs for exhibitors to be part of this goodie bag, all we require is the following

  • Send us the information on the product, sample or similar you wish to include
  • A requirement is there must be a tangible “goodie” not just a voucher or piece of paper
  • A minimum of 350 “goodies” is required with those unused able to be returned

Yes you can have a tangible good attached to a business card or flyer for your business… we just want consumers to buy a bag containing actual products not just paper and vouchers.

add on the goodie bag inclusion through the stand add on’s form

 


Show Prize

We run our own in house show prize via a computer data entry system running at the expo.
This captures consumer demographics, areas of interest, contact details and more.

Entrants normally total around 1500+ unique entries (non family / couples).Products & Companies are displayed via large glass showcases at the point of entry, and follow up promotional emails with links and product information.The main advantage of the show prize is the information collected which you may have access to for your own company use* this will depend on the level of prize offered.

  • roughly $250 or greater value prize = general marketing + copy of the database as mentioned above (consumer demographics, contact emails etc for your marketing use)
  • less than $250 prize value = general marketing and display of the prizes, no database info.

Those entrants wishing to partake in the show prize must agree to having their details forwarded on to participating exhibitors.

add on show prize inclusion through the stand add on’s form


Show Program

Full colour, A4 large show program that is provided to all visitors on entry.
There are options to advertise in the show program with a display advert to get your company or brand in front of the consumers especially post show – options are

1/4 PG A4 ,  Portrait – $150          (148.5mm x 105mm)
1/3 PG A4 ,  Landscape – $190         (99mm x 210mm)
1/2 PG A4 ,  Landscape- $260     (210mm x 148.5mm)
1/2 PG A4 ,  Portrait – $260             (297mm x 105mm)

6000 show programs are printed in full A4 size pages (tri fold all A4 sized pages)There are limited advert opportunities on a first in first served basis.

add on show program inclusion through the stand add on’s form


Free Ticket Giveaways

We are happy to offer complimentary electronic tickets for social media (twitter, Facebook, newsletter) giveaways, and you can send these direct to the winners.
These are limited to 8 tickets per exhibitor (on top of the physical tickets you were sent)

Example might be “ Tag a friend who you want to take to the expo and go in the draw to win one double pass, we have 4 to give away.”

To access the tickets you need to go to this link
   Ticketing Site
• Select the green tickets button
• Enter the promotional code (on the ticket part, top right in blue)
Promotional code = exhibitor
• A new ticket opens at the top which is complimentary (exhibitor comp ticket)

Enter the TICKET RECIPIENT’S Details in the your details section (so not your details)
◦ First Name
◦ Last Name
◦ Email
◦ and YOUR Company Name

4 Step walk through – click here 

Exhibitors do not need Free Tickets – you use NAME BADGES, see TAB above


Graphics

We have compiled a folder containing
Social Media
Posters
Email Signatures
Photos
General Graphics
Ticket examples
Web Banners
– Logos

To access this online click here – Online Folder
To download this click here – Download