Auckland Exhibitor Portal

Whether you are an experienced or first-time exhibitor, the Online Exhibitor Manual is intended to help make the exhibiting process simpler for you. The Online Exhibitor Manual provides all the information, resources, order forms and documents that you need to ensure you have a successful exhibition.

Event Information

Where: ASB Showgrounds Auckland
Show Dates: Saturday 1st & Sunday 2nd April
Go Green Expo Show Hours: 10am – 5pm Sat & Sun
Better Food Fair Hours: 10am – 9pm Sat & 10am – 5pm Sun

Please note we are a Non Smoking event within the venues and entire showgrounds, there are NO designated smoking areas.

Pack in:
Go Green Expo: Friday 31st March  from 10:00am – 8:00pm (no access earlier sorry)
Better Food Fair: Friday 31st March  from 9:00am – 8:00pm (some food trucks Thursday 30th)
(all exhibitors can have entry again from 8:00am Saturday )

Please see the deliveries information under compulsory documents

Exhibitor Check in:
Friday 31st March April from 10:00am – you must check in prior to entering venue
please head through into the main foyer

Pack in Health & Safety
A health & safety checklist will need to be signed + we will issue wrist bands for you and staff for pack in time.
No Kids U16, No Open Toe Shoes, Appropriate Footwear, Commonsense!
All exhibitors MUST have High Vis vests or purchase one on entry $15.00
All Electrical Items must be tagged and tested (anything that plugs in)

Pack-out:
Sunday 2nd April 5:30pm – 8:00pm

Note: your stand must be packed out Sunday night as the venue will be cleared, you can leave items for shipping on Monday morning before 10:00am, as long as they are packed ready for shipping and left at the rear of the hall

Parking: ONE Free car pass per exhibitor, other pass are $5.00 per car, please see the compulsory document section (tab) to order these.

Exhibitor Drinks / Function:
All exhibitors are invited to attend the Better Food Fair from 530pm on Saturday evening, we will be offering some drink vouchers for the onsite bar.

Compulsory Documents

Please note the cut off dates below

Stand Order Confirmation Form: Cut off sorry, email damien@gogreenexpo.co.nz direct
This form is for adding or changing stand orders for:
– Eftpos
– Fridges
– Lighting
– Power
– Parking Pass
– TablesFor specs on tables and fridges please see the preferred suppliers and utilities section
  Name Badges: Closed

Click here to order these online

No charge, these are for Exhibitors only

   Health & Safety – ASB Showgrounds – must read

This document contains the Health & Safety requirements of the ASB Showgrounds, extra to the induction you will receive on arrival / check in.

Read the 1 page document here

Please note as an exhibitor you are required to read and understand this document

OTHER FORMS & DOCUMENTS:

Pack in location – where do you go to check in?  

When you enter the main entrance for the ASB Showgrounds (on Green Lane West Road), please turn left and park in the main car park.

Once you are there leave everything behind and walk down to the check in located in the main foyer. See the map here 

PLEASE DO NOT DRIVE AROUND THE REAR OF THE BUILDING BEFORE CHECKING IN AS YOU WILL BE REFUSED ACCESS.

Delivery Form: 

PALLETS MUST BE DELIVERED THURSDAY 30th March
Other Deliveries can be made to the expo venue on Thursday 30th or Friday 31st March.
Anything delivered outside these days will not be accepted by the venue and will be returned to sender.

Download Delivery Form

  Internet Booking Form: Must be arranged direct

$35 for the entire event for standard wifi
Booking form and other pricing – click here 

Preferred Suppliers & Utilities

Please note only Displayworks / Exhibition Hire and Adesl should contact you direct, all other suppliers or contractors are spam.

Most of everything can be added on through the Stand Orders Confirmation which is in the compulsory document section above.

  Stand Furniture & Stand Build (excluding tables)

Display Works / Exhibition Hire
Julia- julia@exhibitionhire.co.nz
DDI:+64 21 547 600
Furniture Brochure click here

To order contact Julia direct.

  Tables:order direct through the stand orders confirmation form (compulsory document section)

1.0m / 1.2m = $20
1.8m = $15
2.4m = $20
cloths = $15

Specs and examples click here

  Power & Lighting: – order direct through the stand orders confirmation form (compulsory document section)

  • $45 for a 4 point multi box
  • $20 per spot light
  • Special Power like 3phase or 15amp will be charged as per electrician quote.

Tag & Test can be done onsite $5 per item, please see the electrician

  Eftpos: – order direct through the stand orders confirmation form (compulsory document section)

We can arrange a unit for you for $130 + GST per machine

No extra transaction charges, or merchant number required
credit cards are not accepted

WIFI or internet is NOT required to run the eftpos

  Fridges: – order direct through the stand orders confirmation form (compulsory document section)

We can arrange a number of options delivered to your stand

  • Single Glass Door – $145
  • Double Glass Door – $215
  • Counter Top – $100
  • Freezers & other items – on request

View the spec sheets – click here
There is a Refrigeration Container on site that must be pre booked for bulk chilled storage

no delivery or collection charges on fridges

  Internet: – Must be arranged direct

Standard Wifi is $35 for the entire event
If you want to enquire, please email Jan.Hansen@adsel.co.nz

Booking form and other pricing – click here

  Car Parking: – order direct through the stand orders confirmation form (compulsory document section)

Each exhibitor will be allocated 1 free car parking pass for the weekend, you can switch this between your vehicles if you require.
Pack in parking is free of charge, passes not required until show days.

If you need more parking passes you can order these for $10.00 per vehicle to cover the whole event.

Hotels / Accommodation:

We recommend using Wotif or Air bnb accommodation websites.

The Showgrounds are located at 213 Green Lane West Road, Epsom.
There are several motels across the road or in the close vicinity.

  Official Photographer:

Brady Dyer will be present at the event Saturday only.
He will be photographing hopefully all exhibitors, as well as static stands and of course action shots.
All photography will be made available for you use after the expo.

*Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.

  Printing:

We can assist with your printing needs through our print partner. Please contact Damien to arrange a quote – damien@gogreenexpo.co.nz

Indicative Poster or Coreflute Pricing
A0 Poster – 84cm * 119cm (200gsm full colour) = $15
A1 Poster – 59cm * 84cm (200gsm, full colour) = $12
A0 Coreflute – 84cm * 119cm (5.5mm, full colour) = $25
A1 Coreflute – 59cm * 84cm (5.5mm, full colour) = $15

*Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)

   Freight:

We suggest using Castle Parcels or Streamline Freight
if you require assistance with freight queries please contact Damien – damien@gogreenexpo.co.nz, as we may be able to arrange a quote using our freight forwarder for you.

  Deliveries: – MUST use the delivery form  (compulsory document section)

PALLETS MUST BE DELIVERED THURSDAY 30th March
Other Deliveries can be made to the expo venue on Thursday 30th or Friday 31st March.
Anything delivered outside these days will not be accepted by the venue and will be returned to sender.

You must ATTACH the Go Green Expo delivery form to the deliveries. The organisers accept no responsibility for the correct handling or storage of your goods.

*the delivery form is located in the compulsory document section

Storage:
You must pre book cold or dry storage as there is no standard allocation available.

Marketing Tools & Options

We have a number of options for exhibitors to be involved through extra marketing and promotional activities.
The aim is to give you added exposure at as minimal cost as possible.

Graphics for use on social media – bottom of the page
Electronic Ticket give aways – learn more below

  • Goodie Bags
  • Show Prize
  • Show Program

Below is more information on each opportunity- if you have any questions please email office@gogreenexpo.co.nz

Free Digital Marketing Consultation through “Work Worth Doing”  see the flyer here 


Goodie Bags

Goodie Bags are a popular item at our shows, and we always sell out of all bags!
We charge consumers $10 to purchase the bag that includes all the goodies.
(the goodie bag charge covers our cost to set up and offer a free cash out , ATM, to consumers)

There are no costs for exhibitors to be part of this goodie bag, all we require is the following

  • Send us the information on the product, sample or similar you wish to include
  • A requirement is there must be a tangible “goodie” not just a voucher or piece of paper
  • A minimum of 300 “goodies” is required with those unused able to be returned

Yes you can have a tangible good attached to a business card or flyer for your business… we just want consumers to buy a bag containing actual products not just paper and vouchers.


Show Prize

We run our own in house show prize via a computer data entry system running at the expo.
This captures consumer demographics, areas of interest, contact details and more.

Entrants normally total around 1700 total, or 1500 unique entries (non family / couples).

Products & Companies are displayed via large glass showcases at the point of entry, and follow up promotional emails with links and product information.

The main advantage of the show prize is the information collected which you may have access to for your own company use* this will depend on the level of prize offered.

  • roughly $200 + prize = general marketing + copy of the database as mentioned above (consumer demographics, contact emails etc for your marketing use)
  • less than $200 prize = general marketing and display of the prizes

Show Program

Full colour, A4 large show program that is provided to all visitors on entry.
There are options to advertise in the show program with a display advert to get your company or brand in front of the consumers especially post show – options are 1/4, 1/3, 1/2 or full page

5000 show programs are printed in full A4 size pages (tri fold all A4 sized pages)

There are limited advert opportunities on a first in first served basis.



Free Ticket Giveaways

We are happy to offer complimentary electronic tickets for social media (twitter, Facebook, newsletter) giveaways, and you can send these direct to the winners.
These are limited to 8 tickets per exhibitor (on top of the physical tickets you were sent)

Example might be “ Tag a friend who you want to take to the expo and go in the draw to win one double pass, we have 4 to give away.”

To access the tickets you need to go to this link
   Ticketing Site
• Select the green tickets button
• Enter the promotional code (on the ticket part, top right in blue)
• Promotional code = exhibitor
• A new ticket opens at the top which is complimentary (exhibitor comp ticket)

◦ Enter the TICKET RECIPIENTS
◦ First Name
◦ Last Name
◦ Email
◦ and YOUR Company Name

If you need pictorial instructions, you can view those here

Vouchers: if you would like 2 for 1 vouchers for in store promotion or similar, please email damien@gogreenexpo.co.nz and he will send you a bundle


Social Media Graphics

These graphics are suitable for the Web, Facebook / Instagram or Similar
To enlarge the graphic please click the thumbnail

Posters: You can click the poster file  to download printable posters or contact Damien to have some sent out.

 
.
   White Logo option 1
– Go Green
.

2nd option white logo
– Go Green

 

 

  Better Food Fair
– White Logo.
  Better Food Fair
Poster File –
click here
.

 

Stand Set Up Specs

If you have a triangle – this is an example of the use of space – click here

WALLS:
All stands are built with 2.3m high panels (do not construct your display higher than 2.3m).

Panels are coloured charcoal. If you wish to change the colour of your stand; grey, blue, green and red coloured panels can be ordered at an extra cost from Displayworks.


Fixing to your stand’s walls:

You can use:
–           Velcro dots (hook side) we recommend industrial velcro such as www.zelfast.co.nz
–           Pins (must be removed after)
–           Staples (MUST be removed after)

Do NOT use
–           Tape, blue tack etc
–           Nails, tacks, screws (unless you talk with Julia first – julia@exhibitionhire.co.nz )

If you have something heavy to hang and want to know the best way to do this, contact Damien.
Any damages to walls, flooring or similar will be billed to the exhibitor


STAND SET UP / INCLUSIONS:
The stand will look similar to the picture above, depending on how many walls you have.

Please remember if you want to order the following to do so THROUGH US PRIOR to the show
–           Tables
–           Power
–           Lighting
–           Fridges
–           Eftpos

Any extra furniture can be ordered through Displayworks – they have a catalogue you can view – check it out here

Your products, furniture, signage and all display material must fit into your contracted stand space. Encroachment of displays into aisles is both a fire hazard and unfair to fellow exhibitors.

Important – Triangle stands must not encroach past the front of the stand into the aisles, make sure you have the correct table ordered for your set up, only a 1.2m will fit – see the spec sheet above.


STORAGE
Storage is available on via pre booking through the compulsory forms
This will be on site at the rear of the building
Dry Storage in containers
Cold Storage in containers (4 degree set point)